📘 Screen: Standalone Load Ticket
This is the load ticket for everything that crosses the scale and is neither harvest nor a contract sale: the diesel tanker coming in from the fuel station, the load of lime, a grain transfer between two warehouses, the technical shrinkage that needs to be recognized in inventory.
It exists so the scale can serve the whole farm — not just the harvest — while keeping the same routine: weigh, calculate, and the net weight moves the storage location.
📍 Location in the system
Menu: Storage > Standalone Load Ticket
🧩 Main function
Weigh and record inflows, outflows, transfers and shrinkage that do not go through a contract, moving inventory by the weight measured on the scale.
🔀 The types and what each one changes
| Type | What it is for | What changes on the screen |
|---|---|---|
| Inbound | Loads coming in — fuel, fertilizer, lime, grain bought without a contract. | Full flow: storage location, product, two weights and discounts. The net is the 2nd weight minus the 1st (see below). |
| Outbound | Loads going out without a sales contract. | Same as inbound, but the net is the 1st weight minus the 2nd. |
| Transfer | Moving product from one storage location to another. | The Destination Storage Location appears: the origin gets an outflow and the destination receives the inflow. |
| Technical shrinkage | Recognize the natural loss of stored product. | Truck, weights and discounts disappear. What is left is the FINAL Net Weight, which here is the only editable field — it is the loss you are recording. |
| Trip | Record only the vehicle's movement, with no load. | Storage location, product, weights and discounts disappear. |
⚖️ Watch the order of the weights
Here the labels are Gross weight (1st weight) and Tare weight (2nd weight) — the order in which the truck went onto the scale, not whether it was loaded or empty:
- On Inbound, the truck arrives loaded, but the 1st weight is taken when it enters the yard and the 2nd when it leaves. That is why the calculation is 2nd weight minus 1st weight. In the diesel example: 1st weight 27,300, 2nd weight 47,900, initial net 20,600.
- On Outbound and Transfer, it is the opposite: 1st weight minus 2nd weight.
The Capture Gross Weight and Capture Tare Weight buttons read the value straight from the selected scale, when a scale is registered.
📝 Main fields
| Field | Description |
|---|---|
| Number | Load ticket number. |
| Date | Date of the weighing. |
| Entity | Who the load came from or went to — the fuel station, the supplier, the customer. |
| Description | What the load is, in one line: "DIESEL", "LIME", "TRANSFER SILO 2". |
| Product | The product that will be moved in inventory. |
| Origin Storage Location | Where the product comes in (on inbound) or goes out from (on outbound and transfer). |
| Destination Storage Location | Transfer only: where the product goes. |
| Movement (Invoice) | Links the load ticket to an invoice already entered in Movement, for the same product. When you choose the invoice, the storage location is cleared — the movement now defines where the product goes — and the description is suggested. |
| Fleet / Implement | The truck and the implement used. |
| Plate / Driver | Filled in from the fleet or typed in, when the vehicle belongs to a third party. |
| Classification (%) and Discount Kg | Moisture, impurity, broken, damaged, heat-damaged and storage. Here the percentage is typed in directly — the standalone load ticket does not use a standard discount table — and the system converts it into kilos on the initial net weight. |
| Total discount | Sum of the discounts in kilos. |
| FINAL Net Weight | Initial net minus the discounts. It is the value that moves inventory. It is only typed in for technical shrinkage. |
| Notes | Free-text field. |
🗂 Internal information tab
Shows the season and product of the entry, who created the load ticket and who took each weighing, with hour and minute, plus Print on save, which prints the load ticket every time it is saved.
📋 The list
Filter by Start date and End date, with columns for date, number, type, description, entity, storage location, product, fleet, both weights, initial net, total discount and final net. The Reports ▼ and View inventory buttons are on the top bar; Print and Save + new, on the form.
- Every load that crosses the scale is recorded, not only the harvest
- Fuel and input deliveries go into inventory at the actual weight received
- A transfer between warehouses leaves one location and enters the other in a single entry
- Technical shrinkage is recognized with date, product and person responsible
❓ Frequently asked questions
Why did the net weight come out negative on an inbound load?
Because the weights were swapped. On inbound, the calculation is 2nd weight minus 1st weight: the 1st is the truck as it arrived at the scale and the 2nd is the second weighing. Check which value went into each field — on outbound the order is reversed.
How do I record a storage loss in inventory?
Use the Technical shrinkage type. It hides the truck and weights and enables the FINAL Net Weight field, where you enter the quantity lost. Choose the product and the storage location the loss will be taken out of.
What is the difference between a transfer here and the Transfer Between Storage Locations screen?
The difference is the scale. Here the quantity transferred comes from weighing the truck, with grading discounts and a printed load ticket. The Transfer Between Storage Locations screen is a direct entry, with no weighing, for when the product just changes place on the books.
Can I use the standalone load ticket for harvested grain?
You can, but you lose the link to the crop: the standalone ticket does not ask for a field, so it does not add to the total harvested or to the season's yield. For harvest, use the Inbound Load Ticket.