🧮 Quick Guide - Budget (Orça.Agro)
Orça.Agro is upCampo's budgeting module: where the farm works out, before the season starts, how much it will spend per hectare, how much it expects to harvest and how much is left at the end. The Budget menu brings together the screens for that work.
🧱 The setup order
It's the same order as the menu — and it isn't decorative: each screen depends on the previous one.
- Season — the cycle being budgeted, with the dollar exchange rate and the period.
- Fields/Crop/Technology — the budget's areas, usually grouped by crop.
- Scenario — the version of the budget (the optimistic one, the conservative one), with expected yield and sale price per area.
- Component Group and Component — what you buy: seed, herbicide, fertilizer, fuel, services.
- Matrix — the recipe for each operation: which components, at what rate per hectare.
- A - Detailed Planning — applying the matrices to each area.
- B - Monthly Operational Planning — spreading what was planned across the months of the season.
- C - Fixed Allocation (amounts) — the costs that aren't per hectare.
- Planning Quote — the price of each component, which turns quantity into money.
- Summary — the result: cost, expected production and expected profit.
🎯 The scenario drives almost everything
From the Matrix screen onward, almost every screen in the menu has a Scenario dropdown at the top. It isn't a display filter: it's the context you are working in. Switching scenarios switches the data set shown — and that's how you compare "what if the dollar is at 5.40?" with "what if it's 6.00?" without redoing the whole budget.
Check the scenario before you're puzzled by a number.
🧮 Variable or fixed: the two kinds of cost
Every matrix is one of two types, and that runs through the whole module:
- Variable (hectares) — cost that follows the area: seed, crop protection, fertilizer, machine operations. The unit is the hectare and the amount grows with the size of the field.
- Fixed (amounts) — cost that exists regardless of the planted area: land lease, administrative salaries, insurance. The unit is the amount, and it is allocated across the areas.
The split isn't red tape: it's what makes cost per hectare answer the right question. Variable cost is per hectare from the start; fixed cost has to be divided before it becomes comparable.
A 1,000 ha soybean crop, with R$ 4,200/ha of inputs and operations and R$ 1,800,000 of fixed costs in the scenario:
| Cost component | Calculation | Per hectare |
|---|---|---|
| Variable cost | sum of the matrices | R$ 4,200.00 |
| Fixed cost | R$ 1,800,000 ÷ 1,000 ha | R$ 1,800.00 |
| Total cost | — | R$ 6,000.00 |
| Expected revenue | 65 bags/ha × R$ 125.00 | R$ 8,125.00 |
| Expected profit | — | R$ 2,125.00 |
This is the calculation the Summary shows ready-made, with the production and expected profit lines. Because fixed cost is divided by area, changing the scenario's area changes the cost per hectare without any price changing — that's exactly the effect you're after when simulating opening or cutting back area.
📚 To understand the module before setting it up
If you're still evaluating Orça.Agro, or implementing it for the first time, start with the overview articles: Orça.Agro - Overview, How it works, step by step and the Implementation Checklist.
- Cost per hectare stops being a back-of-the-napkin figure and gets a traceable origin — matrix, component, rate and price.
- You can compare scenarios side by side before closing input purchases.
- The quantity to buy of each item comes out ready, already net of what you have in inventory.
❓ Frequently asked questions
Does the season I set up in the Budget show up under Crop?
No. They are separate records: the budget season only shows up on the Budget menu screens, and the operation's season only shows up on the day-to-day screens. The same goes for fields.
Where do I start the season budget?
With Season and Fields/Crop/Technology, in that order, and then Scenario. Without those three, the following screens have nothing to build on.
Do I have to register my products again in the budget?
You don't need to type everything: the Component screen has an Import from general register button that brings in the items from Product & Service. Each component's Integration tab keeps the link to the real product.
What's the difference between variable and fixed cost here?
Variable (hectares) is what grows with the area — seed, crop protection, operations. Fixed (amounts) is what doesn't depend on it — land lease, administration, insurance —, entered as an amount and allocated across the areas.