📘 Screen: Agricultural WO Inventory Write-off
This is the warehouse keeper's screen. Instead of opening work order after work order to write off the products that went out, they see everything pending write-off here, filter by the product they handed out, check the lines and write them all off at once, stating which storage location it came from.
📍 Location in the system
Menu: Inventory > Agricultural WO Inventory Write-off
🧩 Main function
Write off, in bulk, the products entered on agricultural work orders — and record the return of whatever was left over and came back to the warehouse.
File > Company/Crop Settings.
🔎 Pending items tab
This is the list of everything that has not been written off yet — all products, from all work orders in the period. There are only a few filters at the top:
| Filter | Description |
|---|---|
| Start Date (from) and End Date (to) | Required. Period of the work orders. |
| Season | Limits to one season. |
| Order Situation | All, Pending or Finalized. |
| Inventory | All, Pending or Finalized — separates what has already been written off from what is still missing. The screen opens on Pending, which is the warehouse keeper's day-to-day view. |
| Integration | All, Pending or Finalized. Appears for those who use an external integration, along with the Integration Outbound Code column. |
The Search button refreshes the list. Right below it are the totals of what was found — Item Qty, Order Qty and Volume Qty —, and at the bottom the same numbers for what is selected, which change as you check lines.
The grid shows Order (in a colored tag, with number, date and activity type), Fields, Sectors, Product & Service, Location, Total Qty, Rate, Area, Activity type, Short ID (Subtype) — the short identification — and Season; each column with its own search field, which is how you quickly get to a specific product. The View inventory button, at the top, checks the balance before writing off.
✔️ How to write off
- Adjust the period and click Search.
- Check the lines you want to write off — multiple selection is allowed, and the box in the header checks them all.
- Click Write off, at the bottom.
The review window then opens, which is where the write-off is actually defined:
- you enter the Storage Location the product comes from and the Receiver — who is taking it
- each line shows the Original Quantity and the Delivered Quantity, which can be edited: if the warehouse keeper handed out less than the work order planned, just adjust it here, and the rest stays pending
- the Balance column flags, line by line, the product's inventory situation
- Rate, Area, Unit value and Total value are also shown, for checking
When you confirm with Yes, the write-off is saved. The system refuses it when the storage location is missing, when the lot of a product that requires one is missing and when the quantity is greater than the available balance — in that case it tells you which product and which work order are in the red.
🕓 History tab
Shows the write-offs already made in the searched period, grouped by Write-off No.: each line expands to show the items of that write-off. This is where you check what went out on a given day and find an entry to return.
Besides the number and date, the list shows the User who made the write-off, the Receiver, the work order, the product, the lot, the quantity, the storage location, the fields and sectors and, when there is an integration, the outbound codes. Each write-off has a Print button — it is the delivery receipt, useful for the operator to sign.
Lines marked as Return appear here alongside the original write-off, which makes it clear what went out and what came back.
↩️ Return
When product is left over and comes back to the warehouse, the return is entered from the write-off. There are two types:
| Type | What it does |
|---|---|
| Partial (leftover product) | Returns only the quantity left over; the rest stays written off on the work order. |
| Total (return the item as pending with the full quantity) | Undoes the write-off: the item goes back to the pending list with the full quantity. |
The Quantity to return, the reason for the return and the Returned by person are required — this is what lets you explain later why that product came back.
- Every pending write-off in a single list, with totals for items, work orders and volumes
- Bulk write-off, with balance and delivered-quantity checks before saving
- Partial deliveries handled on the spot, without losing track of the difference
- Storage location, lot and receiver recorded on the write-off
- Leftovers returned with the reason and the person responsible recorded
- History by write-off number, with a receipt to print
❓ Frequently asked questions
How does the warehouse keeper write off several work orders at once?
On the Inventory > Agricultural WO Inventory Write-off screen: adjust the period, click Search and
check the lines you want to write off — use the search field of the Product & Service column to quickly find
what was handed out. Click Write off and, in the review window, enter the storage location and the
receiver before confirming.
I handed out less than the work order asked for. How do I write off only what went out?
In the window that opens when you click Write off, the Delivered Quantity field can be edited: change it to the quantity that actually left the warehouse. The difference stays pending and can be written off later.
The product came back from the field unused. How do I return it to inventory?
Find the write-off on the History tab and enter the return. Choose "Partial" to return only the leftover or "Total" to undo the write-off so the item goes back to pending. Enter the quantity, the reason and who is returning it.
It says the total quantity is greater than the available balance. What now?
The chosen storage location doesn't have enough product to write off everything that is checked. Check whether the product's inbound entry was recorded at that location, whether the chosen lot is the right one, or write off in parts, checking fewer work orders at a time.
Why doesn't the work order show up in the pending items list?
Check the period and the season, and remember to click Search after changing them. Also look at the Inventory filter: the screen opens on "Pending", so the work order disappears from the list as soon as it is written off — and it may already have been written off on the product line itself or when the work order was finalized.