📊 Orça.Agro - How it works, step by step
upCampo's Orça.Agro module follows a well-defined flow that makes budget planning precise, flexible and fast. The process is divided into 5 main phases:
1️⃣ General Definition
This is the starting point of the budget. Here you define the main variables that will guide the rest of the process.
🔹 A - Season, Scenario and Fields / Crop / Technology
Season: defines the crop cycle (e.g.: 2024/2025). In it you enter:
- Default dollar exchange rate (can be changed later)
- Season start and end dates
Fields / Crop / Technology:
- Set up through the Budget menu
- Adjustable level of detail: by field, sector or crop type (e.g.: GM Soybean)
- The choice depends on how you manage: the more detailed, the more control
Scenarios:
- Create the first scenario and link the fields/crops/technologies
- Enter: estimated yield (kg/ha) and expected sale price
- Once it is finalized, you can clone it and create variations to compare strategies
🔹 B - Groups and Components
Groups:
- Work as the budget's chart of accounts
- Example hierarchy:
Components:
- Products and services used in the season
- Linked to a group, with value and quantity
- Example: Urea (Fertilizers group)
📌 Result: A logical, standardized cost structure.
2️⃣ Quantity Takeoff (Matrices)
Now it is time to plan the season's activities, defining the inputs and services used.
🔹 A - Create Matrices and Components
- Matrix: represents an activity (e.g.: Planting, Fertilizing, Spraying)
- Each matrix contains products and their rates
🔹 B - Apply Matrices
Operational Planning — Summary:
- On the left: select Field / Crop / Technology
- On the right: link Matrices
- Based on the rates and areas, the system automatically calculates the quantities needed
Operational Planning — Monthly:
- Lets you spread each matrix across the months of the season
- Helps organize applications on the crop calendar
Direct Allocation:
-
For fixed costs (not tied to area):
- Administrative salaries
- Rent
- Insurance
- Only matrices set as "Fixed Allocation (Values)" appear
📌 Result: Planned quantities on a real basis, spread over time.
3️⃣ Price Quotation
Now you can automatically generate the list of inputs and services to quote.
🧾 How it works
- The system adds up the planned quantity per product
- It shows the columns below:
| Column | Description |
|---|---|
| Operational Quantity | Matrix unit (e.g.: ha) |
| Planned Quantity | Total calculated quantity |
| Quantity in Inventory | What is already available |
| Quantity to Purchase | Planned - Inventory |
| Unit Price | Entered by the user |
📌 Result: Required quantity, unit price and total cost, clearly laid out.
4️⃣ Choosing the Best Scenario
With the quotation data filled in, it is time to analyze and compare the scenarios.
🔹 View by Group
- Rows: Groups/Subgroups
- Columns: Fields, Technologies, Crops
- Shows the total cost per group and its details
🔹 View by Field / Crop / Technology
- Rows: Fields and their crops/technologies
- Columns: Cost groups
- Ideal for seeing where the largest investment is
🔹 Custom Dashboard
- Built by the upCampo team on request
- Allows customized analyses
- Ideal for presentations and decision-making with charts
📌 Result: A structured, visual comparison of costs from several angles.
5️⃣ Execution Tracking
Once approved, the budget can be tracked throughout the season.
- Control of actual vs. planned costs
- Records of adjustments, unexpected events or changes
- Final season closing with actual vs. planned indicators
📌 Result: The budget becomes a living management tool.
❓ Frequently asked questions
What are the phases of a budget in Orça.Agro?
Five: General Definition (season, scenario and fields/crop/technology), Structuring groups and components, Operational Planning with the matrices, Price Quotation and Scenario Analysis.
How detailed should my budget be?
It depends on how you want to manage. The Fields/Crop/Technology setup accepts detail by field, by sector or by crop type, such as "GM Soybean" — the more detailed, the more control.
What are groups and components?
Groups work as the budget's chart of accounts, in a hierarchy — for example, the parent group "Inputs" with the secondary groups "Fertilizers", "Insecticides" and "Fungicides". Components are the items within those groups, with a unit of measure and a base value.
How do I compare different season strategies?
By cloning the scenario. After finalizing the first one, you create variations by changing price, area or yield and compare the results in the View by Group, the View by Field/Crop and the dashboard.
Where do I enter the season's dollar exchange rate?
In the season setup, within the General Definition, along with the start and end dates. The value is a default and can be changed later.
👉 For the step-by-step of the screens in the Budget menu, see the Budget Quick Guide.