Quick Guide - Crop Setup (Start of the Season)

This guide is for you if you have just created the farm and want to start using the system for the crop side.

Below is the correct sequence and basic guidance for each step. This flow is required to enable the app and the other features.

📘 1. Crop

Location in the system: Crops > Crop

Main function: Register the crops the farm grows, such as Soybean, Corn, Cotton, and others.

Important: Correctly mark whether the crop is Annual or Perennial, and whether it Allows Bales (required to use the bales module, for example for cotton).

✅ After registering the crop, move on to the variety.

📘 2. Variety

Location in the system: Crops > Variety

Main function: Register the specific varieties of each crop. E.g.: BRS1010 (for Soybean).

Important: Each variety must be linked to its crop. If you want to track vegetative growth or link it to pest scouting, use the specific tabs.

✅ With the varieties registered, move on to registering the fields.

📘 3. Field

Location in the system: Crops > Field

Main function: Register the farm's productive areas.

Important: Even after you register the fields, they only show up in the app after the Season Planting. You can register them manually or import them from Excel, and also add their geographic coordinates.

💡 Extra tip: if you already have the farm map in KML (from Google Earth), use the Field Map Importer: it creates all the fields at once, already with their boundary and area in hectares calculated.

✅ With the fields defined, the next step is to create the season.

📘 4. Season

Location in the system: Crops > Season

Main function: Represents the crop cycle, such as "Season 2024/25".

Important: The season is required to organize entries in the system. Each planting will be linked to a season. There are advanced options, such as harvest parameters, but they are not required at the start.

✅ After creating the season, it is time to set up the heart of the system: the Season Planting.

📘 5. Season Planting

Location in the system: Crops > Season Planting

Main function: Links Field + Crop + Variety(ies) + Season + Area.

💡 Extra tip: this screen has a feature called "Quick/Dynamic Field Import". With it, you can select a crop and, if you want, already set a variety (or leave it to enter later, at planting time). Then just select several fields at once from a list to apply that information.

Important:

  • The field will only show up in the app after it is registered here.
  • The area entered cannot be larger than the field's area.
  • You can use just one or several varieties in the same field.
  • There is an option to split by variety in operations (scouting, harvest, etc.).
  • The "color" field is used in charts and maps.

Most common use: many farms prefer to create the season planting at first with only the crop, without entering the planting date or the variety.

That way you can already start recording field operations. Later, as planting actually happens, you can come back to this screen to set the actual planting date and the final variety used.

✅ From here on, the system is ready to receive operational entries, such as work orders, pest scouting and harvests.

❓ Frequently asked questions

What is the right order to start using upCampo for the season?

Crop, then Variety, then Field, then Season and finally the Season Planting. This sequence is what enables the app and the other features.

I registered my fields and they don't show up in the app. Why?

The Season Planting is missing. A field only shows up in the app after it is linked to a planting — that is what ties together field, season, crop and variety.

Do I have to register fields one by one?

No. The Field screen lets you import many at once from an Excel spreadsheet, and it also accepts geographic coordinates. If you have the farm map in KML, the Field Map Importer creates the record and the boundary for all fields in one go.

What do I need to check on the crop to use the bales module?

The Allows Bales option, in the Crop record. That is the case for cotton. This record is also where you set whether the crop is annual or perennial.