📦 Extra: Product Lot
The Lot screen is used to classify products and set the expiration date of each one, ensuring accurate control of receipts, issues and traceability in inventory.
🧩 Main function
A lot represents a group of products with the same characteristics (e.g., manufacturing date, expiration date, supplier, etc.).
It lets you track which shipment an item came from, identify expiration dates and keep inventory information consistent.
📝 Ways to set it up
A lot can be created in two ways:
- Directly from the Product screen (
Inventory > Product & Service): ideal for setting up known lots ahead of time. - During the inbound inventory movement (
Inventory > Movement): when you select the product, choose "New" in the lot field and set it up.
When you save the movement and its products, the product is received with its lot into the selected storage location, and the system starts tracking that lot's balance.
🔄 Movements and balance control
- Each lot keeps its own balance.
- On issues, the user must select the lot the product is being taken from.
- When a lot's balance reaches zero (or goes negative), it is automatically deactivated, but it stays visible in the product's history.
📥 Import lot
The movement screen also has an "Import Lots" function, which only appears when the movement type is Standalone Outbound, and shows all of the company's lots — expired, short-dated and long-dated.
When you import a lot into a standalone outbound movement, the system:
- Automatically imports the related product with the lot's remaining balance
- Zeroes the lot's balance
- Deactivates the imported lot, keeping the operation's history
- Complete product traceability
- Automatic control of expiration and balance
- Easier inbound and outbound movements
- An accurate history of each product shipment
❓ Frequently asked questions
What is lot control for in the farm's inventory?
To know which shipment each item came from and to control expiration dates. A lot groups products with the same characteristics — manufacturing date, expiration date, supplier — and is what makes inventory traceable.
How do I set up a lot?
In two ways: ahead of time, from the Product & Service screen, when the lot is already known; or during receipt, in the Movement — when you select the product, choose "New" in the lot field and set it up on the spot.
Does each lot have its own balance?
Yes. Each lot keeps its own balance, and on issues the user has to indicate which lot the product is being taken from.
A lot disappeared from the list. What happened?
Its balance probably reached zero (or went negative) — in that case the system deactivates the lot automatically. It is still visible in the product's history.