📘 Screen: Planned entry

Q: How do I record an expected receipt?

Select Accounts RECEIVABLE in the list bar selector before clicking New — that is what sets the record type. Remember that the Mgmt. account field only lists expense accounts.

Q: The management account I want does not appear to choose

The Mgmt. account field in the planned entry only lists expense accounts that are active and have Allows direct amount checked. Open the Management account record and check those settings.

The Planned entry screen keeps the commitments the farm already knows will exist but that have not yet become bills: next year's land lease, the machinery installment, the sale already agreed and not yet invoiced. It is a forecast agenda, separate from Accounts Payable/Receivable.

📍 Location in the system

Menu: Financial > Planned entry

🧩 Main function

To record forecast amounts, classified by management account and cost center, for lookup and projection. The selector in the list bar separates the two sides: Accounts PAYABLE and Accounts RECEIVABLE — it filters the list and sets the type of the record you create.

⚠️ A forecast is not a bill. What is entered here does not create an installment in Accounts Payable/Receivable, does not appear in collections and does not touch the balance of any bank account. When the commitment is confirmed, enter the bill as usual in Accounts Payable/Receivable.

📝 Record fields

Field	Description
Number	Sequential number suggested by the system (0001, 0002…). Required.
Date	Expected date of the entry. It comes with today's date.
Description	What the commitment is ("Lease area 3 — July installment"). Required.
Total amount	Forecast amount, in reais. Required.
Mgmt. account	The management account that classifies the forecast. Required.
Amount in Dollars	Forecast amount in dollars, when the commitment is in a foreign currency.
Dollar unit value $	Exchange rate used in the forecast.
Entity	Supplier, customer or lessor of the commitment. Active entities only.
Cost center	Structure that will receive the cost, once it is confirmed.
Consider for Income Tax	Marks the forecast as relevant for income tax.

⚠️ The list in the Mgmt. account field only shows expense accounts that are active and have Allows direct amount checked — even when the filter is on Accounts RECEIVABLE. If the account you are looking for does not appear, check those two settings in the management account record.

The list, on the left, shows Number, Description, Date, Total Amount, Account, Amount in Dollars and Dollar Value.

✅ Result: With planned entries recorded:

Future commitments are noted in the system, not in a spreadsheet or notebook.
The forecast is already classified by management account and cost center from the start.
What is a forecast stays separate from what is a real bill, without cluttering collections.

❓ Frequently asked questions

Does what I enter here become an account payable?

No. A planned entry is a note of a future commitment: it does not create an installment, does not go into collections and does not touch any balance. When the commitment is confirmed, enter the bill in Accounts Payable/Receivable.

What is the difference between a planned entry and an account payable?

An account payable is a firm commitment, with installments and due dates, that will be paid off and changes the bank account balance. A planned entry is the expectation: it helps you not forget what is coming.

How do I record an expected receipt?

Select Accounts RECEIVABLE in the list bar selector before clicking New — that is what sets the record type. Remember that the Mgmt. account field only lists expense accounts.

The management account I want does not appear to choose

The Mgmt. account field in the planned entry only lists expense accounts that are active and have Allows direct amount checked. Open the Management account record and check those settings.