📘 Screen: Accounts Payable/Receivable

Q: Can I pay several bills at once?

Yes. Use the Pay/Receive Multiple button, on the top bar, to select multiple installments and settle them in a batch.

Q: I entered an invoice in inventory. How do I bring it into finance?

With the Import Movement button, which automatically brings in the amounts of the invoice entries recorded in Movement.

Q: How do I split a bill into several installments?

Use the Generate installments action, available for bills created manually in upCampo. You enter the date of the first installment, the quantity and the interval, and the system divides the amount. If the farm already has the payment term set up with its installments, just choose the term: the due dates and amounts come ready.

Q: The customer paid only part of the installment. How do I record it?

Select the installment, click Pay/Receive and, in the block below the notes, enter in Amount Paid how much actually came in. Since the amount is less than the amount due, upCampo asks what to do with the remainder: Create a new installment with the remainder (the default) creates a second open installment, with the same number and the same due date; Grant the remainder as a discount forgives the difference and closes the installment. On an installment of R$ 1,000.00 with R$ 600.00 paid, the first option leaves one of R$ 600.00 paid and another of R$ 400.00 open.

Q: The buyer deducted Funrural from the payment. How do I record it?

When settling the receivable, open the Interest, discount and partial payment block and enter the amount in Withheld by the buyer (Funrural/Senar/Fethab), with what entered the bank in Amount Paid. When the bill came from an invoice with Senar, the withheld amount is already suggested. Do not enter it as a discount: in the tax cash book the income must add up to the invoice amount. Enter on each installment what was withheld in that payment, according to the buyer's settlement statement.

Q: The bank slip came with interest and a penalty. Where do I enter it?

In upCampo's Payment & Receipt window itself, in the Interest & Penalties field. The Amount due shown beside it goes up immediately, and that is the amount the installment is settled for. An early-payment discount goes in the Discount Amount field, in the same block. This block only appears with one installment selected — with Pay/Receive Multiple it does not exist.

This is the main screen of the financial module, used to control the farm's obligations and receipts. Through it, you view, record, edit and pay off financial commitments, keeping cash inflows and outflows organized. It is a "header" + installments. In other words, the header is a summary of the document, and the installments are where the amounts are.

It is the installments that get "paid off".

📍 Location in the system

Menu: Financial > Accounts Payable / Receivable

🧩 Main function

To record all accounts payable (expenses) and accounts receivable (income), both standalone and integrated with other modules (e.g.: inventory movements, contracts, salaries, etc.).

It gives full control of due dates, amounts paid, bank accounts involved and accounting classification (cost center and management account).

🧰 Top action bar

At the top of the screen, you will find the following buttons:

New: create a new bill manually.
Reload: refreshes the list.
Pay/Receive Multiple: selects multiple installments for payment/receipt in a batch.
Import Movement: automatically brings in amounts from inventory movements (invoice entries).
View Balances: shows the grouped balance of the installments.
Change Multiple: bulk-edits fields such as season, entity, cost center and management account.
Generate Salary: a specific tool to generate salary entries based on employee data.
Reports: quick access to the financial reports.

📅 Filters and view

Period filter: by default it shows 7 days before and 7 days after the current date.
Accounts PAYABLE / Accounts RECEIVABLE: the screen shows one side at a time — there is no "both" option.
Status filter: All, Pending or Finalized.
Next to the filters are the totals of what is being displayed: Qty, Total amount and Pending amount.
Below is the list of entries, organized by document, showing status, date, number, account, cost center, description, entity, total amount, amount paid, remaining, tax configuration, integration type and season.

At the top of the screen there is also the View: Standard / Dashboard selector. In Dashboard, the list gives way to the financial dashboards set up for this screen, with automatic timed refresh — it is the view for monitoring, not for entering data.

📝 Document header fields

Field	Description
Integration Type	Movement (Invoice) Outsourced Contract Sales Contract Advance Standalone Salary
Management Account	Financial classification.
Cost Center	Control by sector or unit.
Entity	Supplier, customer, employee, etc.
Entry Date	The document date — when it entered the system.
Accrual date	The month in which the event happened, next to the Entry Date. The field's own help text says: "Month when the fact occurred; if blank, the entry date is used".
Number	Internal number of the bill.
Document type · Document number	Only on a standalone bill, one that did not come from an invoice: the document that supports the entry — Invoice (nota fiscal), Bill, Receipt, Contract, Payroll or Other — and its number. See Document type and number, just below.
Season	Required link to the corresponding crop cycle.
Description	Identification of the document ("NF 751", "July lease").
Tax Configuration	Which tax configuration (CPF or CNPJ) is responsible for the document. It is what determines which grower the bill belongs to in the tax cash book.
Movement (Invoice)	Filled in by the system when the bill comes from a Movement: it shows the number and date of the source invoice.
Consider for Income Tax	Says whether the bill belongs to the rural activity, for the tax cash book. It is copied from the management account, and each installment has its own.
Notes	Free-text field for the document.

The header amount fields — Total Installments Amount, Discount Amount, Interest & Penalties, Open Amount, Amount Paid and Movement Amount — are calculated from the installments and the source movement. They are not typed in: they are for checking whether the sum of the installments matches the invoice amount.

⚠️ The first button on the document bar is called 1 - Add / Save Header (or 1 - Update / Save Header, on an existing bill). The "1" is literal: the header is step 1, and only after it is saved do you enter the installments.

📆 Accrual date: the month in which the event happened

A financial bill carries three different dates, and on a farm they rarely coincide:

Entry Date — when the bill was recorded in the system.
Due Date (on the installment) — when it must be paid.
Accrual date — when the event that generated the bill actually happened.

Fertilizer applied in October, bought on credit, with the bank slip entered in December and paid in January: the accrual date is October. That is the month the farm used that fertilizer, regardless of when the money left the cash box. The same goes for the month's land lease, for maintenance done in August and invoiced in September, for one month's salary paid in the next.

The field is in the header, next to the Entry Date, and is optional. If blank, upCampo takes the accrual date to be the entry date — which is the most common case, a bill entered in the same month as the event.

💡 A bill generated by the system has no accrual date. Whatever comes from an invoice, a contract or Generate Salary arrives with the field empty, and empty means exactly "the accrual date is its date". Bills entered before the field existed are the same way. If, for your farm, the accrual date of one of these bills is a different month, just open the bill and fill it in.

🧾 Document type and number

The LCDPR (Brazilian rural producer's digital cash book) requires, for every entry, the type of document that supports it. On a bill that came from an invoice, the document is the invoice itself, and the two fields don't even appear. On a standalone bill — land lease, a day laborer's receipt, an electricity bill —, the header shows:

Document type: Invoice (nota fiscal), Bill, Receipt, Contract, Payroll or Other. The field's help text says what it is for: "The document of this entry in the rural cash book (LCDPR)."
Document number: the number of the receipt, bill or contract. If blank, the bill number is used.

A salary bill already comes out as Payroll, and a contract bill as Contract, with nothing to fill in. With no type at all, the entry shows the issue Entry without document type or number in the tax cash book and blocks LCDPR generation.

💡 Income with a receipt is still income without an invoice. In the cash book, income from the activity with a type other than Invoice (nota fiscal) shows the issue Rural income without an invoice, so someone can check whether that sale is not on another invoice.

🔁 Repeat entry

Clone takes care of one copy. Repeat entry takes care of the whole year: it creates several copies of the bill at once, spaced out over time. It is the way to handle what always repeats the same — land lease, rent on a house or shed, a machinery financing installment, a software subscription, an insurance policy paid in installments.

In the window you enter:

Field	Description
Frequency	How often the entry repeats: Monthly (the default), Every two months, Quarterly, Every six months or Annual.
Repetitions	How many copies to create, from 1 to 60. Sixty months is five years of land lease.
Entry Date	The starting date, which comes pre-filled with the bill's date. The field's help text explains: "The first copy comes one period after this date" — in a monthly repetition starting 09/17, the first copy is dated 10/17.

Before confirming, the window shows a preview of the dates, in a line such as "11 will be created: 10/17/2026, 11/17/2026, 12/17/2026, 01/17/2027 … 08/17/2027". Check it there: it is cheaper to fix the frequency than to delete twelve bills afterwards.

The copies are created open, with no payment. They are future commitments, not settled bills: each one will be paid in its turn, through the normal payment window. The bill must have installments to be repeated — it is the installment that is copied.

⚠️ A bill generated by another document cannot be repeated. Repeat entry applies to what was entered here — Standalone, Advance and Outsourced Contract bills. On a bill that came from an invoice or a sales contract, the window doesn't even open: upCampo responds "A bill generated by an invoice or contract cannot be repeated: it belongs to the source document." Repeating it would create bills with no invoice and no contract behind them, which would not match anything.

📄 Tab: Installments

This is where the amounts to be paid or received are. Each document can have one or more installments.

Installment fields

Installment cost center — lets you split a single bill across different structures
Due Date (required)
Days to pay
Invoice Date (nota fiscal)
Installment number
Management account/Category — individual per installment
Amount R$ (required), Discount Amount R$, Interest & Penalties R$ and Open Amount
Consider for Income Tax
Notes

Below the form is the list of installments, with installment, due date, amount, discount, interest, net amount, whether it was paid/received, payment date, payment method, account and management account.

📌 Installment actions

Save, Cancel and Delete — one installment at a time.
Pay/Receive: opens the settlement window (see below).
View Balances: checks the account balances without leaving the screen.
Generate installments: used for bills created manually. You enter the date of the first installment, the quantity (in months or days), the days to payment and how to split the amount — Equal amounts or Whole amounts with the remainder in the last, which avoids leftover cents. You can also choose a payment term already set up, and then the due dates and amounts come ready — a "30/60/90" builds all three installments at once. The window shows the installments before saving, and you can adjust the due date and amount of each one.
Remove Payment: appears only on an installment already paid and is the way to reverse the settlement, returning the amount to the account balance. It requires edit permission on this screen.
Split: divides the installment across management account and cost center, in percentages (see its own section, below).

⚠️ A paid installment cannot be changed or deleted. To change the amount, due date or any other field of an installment that has already been settled, the way is always the same: first Remove Payment, correct it, and pay again. That is what keeps the bank account balance and statement matching the installments — changing the amount of a paid installment would leave the money that left the bank different from what is recorded in the bill.

💵 The Payment & Receipt window

This is where the installment is actually settled — what the web portal calls settlement. The window reads from top to bottom, in the order the payment is made:

The selected installments, in a list with due date, amount, bill, entity and source movement.
How it was paid: the Bank Account (required — the money comes out of it, or goes into it) and the Payment date, side by side; just below, the Payment method (Cash, Transfer, Credit card, Boleto (bank slip), PIX or Check); and the exchange rate fields, when the bill is in another currency.
The Notes.
The collapsible block Interest, discount and partial payment, closed until you open it — it is where you record what was not paid at exactly the installment amount (see its own section, further below).

The footer stays fixed, always visible even with many installments in the list: the total on the left and, on the right, Cancel and Make payment/receipt, which completes the operation and updates the account balance.

💡 With mandatory approval turned on, payables go out by batch. If the option Require approval to settle is checked in File > Company/Crop Settings, the window for an account payable does not offer Make: in its place you see the notice "This company requires approval to pay: payment goes out through an approved payment batch." and the Add to batch button. You choose a payment batch in Draft or create one with New batch, entering the bank account and the description, and the installments go into it. From there the batch follows the approval rules: send for approval, approve, pay. Receivables do not go through this: they are received normally, with approval on or not. With the option off — the default —, nothing changes in this window.

💡 An installment that is already in a batch is paid through the batch. If any selected installment is already in a batch, the window says which batch and what status it is in, and offers the Open batch button, which takes you to the Payment batch screen with that batch already selected. This applies even after the batch is approved: settlement goes through the batch — in the batch settlement or when reading the bank return file —, so the batch knows what was paid and the return file does not pay again what was already paid separately. If you selected installments in a batch along with others, the window asks you to unselect the ones already in a batch.

📅 The two settlement dates: payment and recording

Every settlement keeps two dates, and they answer different questions:

Field on screen	What it is
Payment date	The day the money left or entered the account. It is entered by whoever records the settlement — and, when the settlement comes from bank reconciliation, it is the date of the bank statement line.
Recorded on / user	When the settlement was typed in, and by whom. It is not editable: upCampo fills it in on its own, at the moment the installment is settled.

In most settlements the two fall on the same day. They split apart when the farm pays on a Friday and enters it the following Tuesday, when a whole month's statement is reconciled at once, or when checking falls behind — and then the gap between them can cross the turn of the month.

⚠️ Since October 4, 2026, the payment date is what governs financial reports. Until then, several reports placed the amount by the date the settlement had been typed in. On a farm that records settlements on time, nothing changes. Where there is a delay between paying and entering, the amount now appears in the month the money moved, not in the month someone typed it in — so a month's figure may differ from what that same report showed before. The year's total does not change; only the distribution across months. The exception is the turn from December to January: a December payment entered in January changes year, and then the year's total changes at both ends.

Which reports changed figures and which did not, and which date each one uses, is in the Quick Guide - Financial, in the section Which date each report uses.

💡 The recording date never goes into a financial report. It exists for auditing: answering "when was this entered, and by whom". It is what lets you explain a reconciliation difference without having to guess.

🥧 Tab: Allocation (of the bill)

The Allocation tab is always visible on the bill, next to Installments. It is where you split the whole bill across management accounts and cost centers — the invoice for diesel and fertilizer, the land lease that is half one season and half another. The tab's help text sums up the rule: "The bill allocation applies to all installments: when you save, each installment gets the same lines, and a new installment is created with it. Use the installment's Split only for exceptions."

Each line has Management account/Category, Cost Center and %, built with the buttons Add line, Change line, New line and Delete line. The footer shows the Allocation total. The Divide equally and Apply template buttons work as in the installment split (see below). Nothing takes effect until you click Save allocation — until then, the tab warns "Unsaved changes: click Save allocation."

The total must come to 100%. The same account with the same cost center cannot be repeated on two lines.
When you save, all installments get the allocation, and an installment created later already starts with it.
An installment in a closed financial period keeps its previous allocation, and the screen says how many were left that way.
The bill's management account becomes the one on the line with the highest percentage. That is the one shown in the list and in the filters.
The bill must be saved; if it is not yet, the screen offers to save the header and then the allocation.

Invoice for R$ 10,000.00: 60% Inputs · Soybean crop 40% Fuel · Fleet Installments 1, 2 and 3: each with the same 60% / 40%

⚠️ Saving the bill allocation replaces the installments' own allocation — and asks first. If any installment had a different allocation, made with its Split, the screen says how many there are and asks for confirmation: "installment(s) with their own allocation will be replaced by the bill allocation. Continue?". The list in the tab shows, per installment, whether it follows the bill, has own allocation, has no allocation or is in a closed period.

💡 An allocation between an activity account and an outside account becomes an issue in the cash book. If one line uses an account with Consider for Income Tax and another without it, the tax cash book does not know how much counts and flags the issue for the accountant to decide. An allocation only between activity accounts flags nothing.

🥧 Splitting the installment

The Split button, in the installment action row, opens the Split - Installment N window, where the installment amount is divided in percentages across management account and cost center. It is for an expense that belongs to more than one place: electricity that is 30% headquarters and 70% crop, a salary divided between two cost centers.

Since October 8, 2026, the rule is the bill allocation, in the tab above: it applies to all installments. The installment's Split still applies for the exception — the installment that, on its own, is divided differently. Keep in mind that saving the bill allocation again replaces that exception, after asking for confirmation.

The split is classification, not money. It does not change the bill amount, the balance of the bank account or the statement: what it changes is which accounts and cost centers that amount appears under in the reports.

The installment must be saved first — the split is stored inside it. With the installment not yet saved, the screen offers to save it and open the split in the same action.

The split lines

Each line has four fields: Management account/Category, Cost Center, Percentage and Amount R$. Percentage and amount go together — typing one calculates the other on the installment amount. At least one of the two destinations is required; with neither, the response is "Enter the account or the cost center for the split."

The footer of the window shows the math: "Split total: 100.00% / 1,000.00 (installment amount 1,000.00)", green when it adds up and red when it does not.

⚠️ The total must come to exactly 100% — a new rule as of October 3, 2026. Before, the screen accepted any total, and that changed the installment amount in the reports: they divide the installment by the split percentages, so a split adding up to 130% made the installment count 1.3 times in the FIN.04.02 (formerly 15.04) – DRE and in the cash flow reports, and an 80% split shrank it — with no sign of it in the bill amount, the balance or the statement. Today the window blocks at two points: when saving a line that would push the total over 100% ("The split percentages cannot add up to more than 100%. Available: 30.00%") and when closing the window with an incomplete total ("The split must add up to exactly 100% of the installment amount. Complete the rows or delete the ones already entered."). An installment with no lines at all is still valid: in that case the installment's own management account and cost center apply.

Divide equally and apply template

Divide equally — redistributes equally the lines already entered. It does not create lines: first you set up the destinations, then you divide. With three lines, it makes 33.33% / 33.33% / 33.34%, putting the leftover cents on the last one so the total adds up.
Apply template — brings in a split already set up in Financial > Cost split template, chosen in the Cost split template field at the top of the window. The list offers only active templates that add up to 100%. If the installment already has a split, upCampo warns that applying the template deletes the current lines and saves the template's, and asks for confirmation.

Splitting requires edit permission on this screen.

💰 Interest, discount and partial payment

A bill is almost never paid at exactly the installment amount. The bank slip was late and came with a penalty; the supplier gave an early-payment discount; the customer paid part and promised to send the rest. Below the notes field, the Payment & Receipt window has a block for exactly that — and it lets you settle the installment for an amount different from the one entered, without inventing another bill and without "adjusting" the installment amount on the side.

💡 The block only works with one installment selected. Interest, discount and amount paid belong to each installment, not to the batch. With no installment or more than one selected, this sentence appears in its place: "To enter interest, discount or a partial payment, select only one installment."

The block's fields

Field	Description
Interest & Penalties	What was added for late payment — interest, penalty, adjustment. It comes pre-filled with whatever is entered on the installment.
Discount Amount	What was deducted — early-payment discount, agreed rounding. It also comes pre-filled with the installment's.
Withheld by the buyer (Funrural/Senar/Fethab)	Only on accounts receivable. What the buyer of the production deducted when paying, to pay it over on your behalf — Funrural, Senar, Fethab. See When the buyer withholds taxes, just below.
Amount Paid	How much actually left (or entered) the bank account. It starts with the installment amount.

Next to the fields, the window shows Amount due: X, and it is recalculated as you type. It is the installment amount plus interest, minus discount — that is, how much should be paid under those conditions. With Amount Paid equal to the amount due, the installment is settled and that's it.

Amount due = installment amount + Interest & Penalties − Discount Amount

When the buyer withholds taxes

When production is sold, the buyer usually deducts Funrural, Senar or Fethab from the payment, because the buyer pays those amounts over on the grower's behalf. The invoice was for R$ 100,000.00, but the bank receives R$ 98,500.00. That difference is not a discount: the grower sold at the full amount, and part of it was paid in taxes. That is why, on accounts receivable, the block has the field Withheld by the buyer (Funrural/Senar/Fethab).

Amount Paid + Withheld by the buyer = Amount due

When the bill came from an invoice with Senar, the withheld amount is already suggested, proportional to the installment, and Amount Paid already comes as the amount due minus the withheld amount. Check it against the buyer's statement and correct it if needed.
The withheld amount does not create a new installment, as happens with a partial payment: with the equation above adding up, the bill has a zero balance and is Finalized.
The bank account statement records only what entered the bank — the R$ 98,500.00 in the example.
In the tax cash book, three lines come out: R$ 98,500.00 of income in the bank account (same as the statement), R$ 1,500.00 of income in Cash in transit (999) — "Part withheld by the buyer – NF no." — and R$ 1,500.00 of expense, also in 999 — "Funrural/Senar withholding – NF no.". Total income is R$ 100,000.00, the same as the invoice, and the bank account matches the statement.
Remove Payment undoes the withheld amount too, along with the payment.

The withheld amount goes on each installment, as on the buyer's statement

Enter on each installment what was withheld in that payment, according to the buyer's settlement statement. Do not pile it all onto the last installment.

Sale of R$ 100,000.00 in 2 installments of R$ 50,000.00 · 1.5% withheld on each payment Installment 1: Withheld R$ 750.00 · Amount Paid R$ 49,250.00 Installment 2: Withheld R$ 750.00 · Amount Paid R$ 49,250.00

If the buyer withheld everything on the first payment, enter it all on that installment. The rule is to follow the settlement statement for each payment — that is what matches the bank, date by date. The invoice's Senar is only a suggestion.

⚠️ Do not enter the withheld amount as a discount. Entered in Discount Amount, it disappears as a granted rebate, and the cash book starts showing lower income than the invoice. It is the most common error in the LCDPR (Rural Producer's Digital Cash Book), because the Receita Federal (Brazilian tax authority) cross-checks the invoice against the book.

When the amount paid is less than the amount due

Then it is a partial payment, and upCampo needs to know what to do with the difference. The Remainder choice appears, with two options:

Option	What happens
Create a new installment with the remainder (the default option)	The installment is settled for the amount actually paid, and another open installment is created with the difference. It has the same number and the same due date as the original, and already comes with the note "Remainder of installment N, partially paid (amount) on mm/dd/yyyy". The bill keeps the same total as before.
Grant the remainder as a discount	The difference becomes a discount: the installment is settled in full, and what was missing is recorded as a granted rebate. Nothing is left open.

When you finish with the first option, upCampo confirms what it did: "The remainder was entered as a new open installment."

Example: the customer paid only part

An installment receivable of R$ 1,000.00, due today. The customer deposited R$ 600.00 and promised to send the rest next week. On payment, enter 600.00 in Amount Paid and leave Remainder on Create a new installment with the remainder:

Before After ───────────────── ────────────────────────────────── Installment 1 Installment 1 · R$ 600.00 · paid R$ 1,000.00 Installment 1 · R$ 400.00 · open open (same due date) Bill total: R$ 1,000.00 — unchanged

The bank account receives the R$ 600.00 that actually came in, and the R$ 400.00 keeps showing as pending for that customer, on the same due date — which is how collections needs to see it.

⚠️ This block does not appear with the Pay/Receive Multiple button. Interest, discount and partial payment are installment by installment: to use them, select the installment and use its Pay/Receive.

Messages the screen may show

Message	What to do
"The amount paid is greater than the amount due. Enter the difference as interest."	You paid more, usually because of a penalty or adjustment that was not entered. Enter that addition in Interest & Penalties — the Amount due goes up and matches what you paid.
"Say what to do with the remainder: new installment or discount."	The amount paid was below the amount due and the Remainder choice has no answer. Select one of the two options.
"The installment is already paid. Remove the payment before changing the amounts."	A settled installment does not accept amount changes. Use Remove Payment, correct it and pay again.
"The discount cannot be greater than or equal to the installment amount with interest."	The discount would zero out (or flip) the amount due. If the intention is to cancel the charge, the way is to delete the installment, not discount it in full.
"The amount paid plus the amount withheld by the buyer is greater than the amount due."	The total exceeded what the installment is worth. Check the withheld amount against the buyer's statement and the amount that entered the bank.
"The amount withheld by the buyer cannot be negative."	Leave the field blank or at zero when there was no withholding.
"The amount paid is less than the interest minus the discount. Adjust the interest or pay the remainder in another installment."	What was paid does not even cover the addition entered. Review the interest amount, or record the payment without it and charge the difference separately.

🔗 Tab: Integration

Shows the inventory movements linked to the bill and the net amount of each. It is how you check which invoices the bill came from — useful when a single payment covers more than one invoice from the supplier.

✅ Result: With proper use of this screen:

All financial entries are centralized and traceable.
You can track cash flow accurately.
The farm's accounting becomes more transparent and organized.
Settling bills correctly avoids late or forgotten payments.
Interest, discount and partial payment are recorded on the bill itself, with no amount workarounds.
What repeats every month — land lease, rent, machinery installment — is entered only once.
Information is integrated with the financial module's reports and dashboards.

📊 Related reports

FIN.01.01 (formerly 15.07) – Accounts payable/receivable by Entity – Installments
FIN.01.02 (formerly 15.06) – Accounts payable/receivable by Entity – General
FIN.01.03 (formerly 15.09) – Accounts payable/receivable by Contract – Loading
FIN.02.01 (formerly 15.01) – Financial statement
FIN.02.02 (formerly 15.05) – Future financial statement
FIN.03.01 (formerly 15.02) – Financial flow
FIN.03.02 (formerly 15.03) – Periodic cash flow
FIN.04.01 (formerly 15.10) – Planned x Actual
FIN.04.02 (formerly 15.04) – DRE (income statement)

The FIN.04.01 (formerly 15.10) – Planned x Actual compares, month by month and by management account, the planned amount of the installments with what was actually paid or received.

❓ Frequently asked questions

What is the difference between the bill and the installment?

The bill is the header, with the summary of the document; the installments are where the amounts are. It is the installments that get paid off, not the bill.

Can I pay several bills at once?

Yes. Use the Pay/Receive Multiple button, on the top bar, to select multiple installments and settle them in a batch.

I entered an invoice in inventory. How do I bring it into finance?

With the Import Movement button, which automatically brings in the amounts of the invoice entries recorded in Movement.

I can't see a bill I entered. Why?

It is probably the period filter: by default the screen shows 7 days before and 7 days after the current date. Adjust the period, or the type filters (payable/receivable) and status filters (pending/finalized).

How do I split a bill into several installments?

Use the Generate installments action, available for bills created manually in upCampo. You enter the date of the first installment, the quantity and the interval, and the system divides the amount. If the farm already has the payment term set up with its installments, just choose the term: the due dates and amounts come ready.

The customer paid only part of the installment. How do I record it?

Select the installment, click Pay/Receive and, in the block below the notes, enter in Amount Paid how much actually came in. Since the amount is less than the amount due, upCampo asks what to do with the remainder: Create a new installment with the remainder (the default) creates a second open installment, with the same number and the same due date; Grant the remainder as a discount forgives the difference and closes the installment. On an installment of R$ 1,000.00 with R$ 600.00 paid, the first option leaves one of R$ 600.00 paid and another of R$ 400.00 open.

The buyer deducted Funrural from the payment. How do I record it?

When settling the receivable, open the Interest, discount and partial payment block and enter the amount in Withheld by the buyer (Funrural/Senar/Fethab), with what entered the bank in Amount Paid. When the bill came from an invoice with Senar, the withheld amount is already suggested. Do not enter it as a discount: in the tax cash book the income must add up to the invoice amount. Enter on each installment what was withheld in that payment, according to the buyer's settlement statement.

Why doesn't the pay button appear on an account payable?

Because the company requires approval to pay. With that option on, the payment window for an account payable replaces Make payment/receipt with Add to batch: the installments go into a payment batch, which is sent for approval and paid after it is approved. Accounts receivable are still received directly.

The bank slip came with interest and a penalty. Where do I enter it?

In upCampo's Payment & Receipt window itself, in the Interest & Penalties field. The Amount due shown beside it goes up immediately, and that is the amount the installment is settled for. An early-payment discount goes in the Discount Amount field, in the same block. This block only appears with one installment selected — with Pay/Receive Multiple it does not exist.

I entered the wrong amount on an installment already paid. How do I fix it?

A paid installment cannot be changed or deleted — upCampo responds "The installment is already paid. Remove the payment before changing the amounts.". Use the Remove Payment button, which reverses the settlement and returns the amount to the bank account balance, correct the installment and pay again. Remove Payment requires edit permission on this screen.

I have a land lease every month. Do I need to enter them one by one?

No. Enter the first bill and use the Repeat entry button, next to Clone: choose the frequency (Monthly, Every two months, Quarterly, Every six months or Annual), how many repetitions you want — from 1 to 60 — and the base date. upCampo shows the date preview before confirming, and the copies are created open, with no payment. It works the same way for rent and for machinery installments.

The system won't let me repeat a bill. Why?

Because it was generated by another document. A bill that came from an invoice or a sales contract belongs to that source document, and upCampo refuses with "A bill generated by an invoice or contract cannot be repeated: it belongs to the source document.". Repeat entry applies to bills entered on this screen itself — Standalone, Advance and Outsourced Contract —, and the bill must already have installments.

What is the Accrual date field for?

To record which month the event happened in, which is not always the month the bill was entered or paid. Fertilizer applied in October, with the bank slip paid in January, has an accrual date in October. The field is in the bill header, next to the Entry Date, and is optional: if blank, upCampo takes the accrual date to be the entry date itself. A bill generated by an invoice, contract or salary is created without an accrual date, precisely for that reason.

How do I correct the season or cost center of several bills?

With the Change Multiple button, which bulk-edits fields such as season, entity, cost center and management account.

I paid the wrong installment. How do I reverse it?

Select the installment and use the Remove Payment button, which only appears on an installment already paid. It undoes the settlement and returns the amount to the balance of the bank account used.

How do I record that I paid by PIX or in cash?

In the Payment & Receipt window, in the Payment method field: Cash, Transfer, Credit card, Boleto (bank slip), PIX or Check. Then choose the bank account and confirm with Make payment/receipt.

What is the Dashboard view for?

For monitoring, not for entering data. The selector at the top of the screen swaps the list for the financial dashboards set up for this screen, which refresh on their own every few minutes.

What is the difference between "Payment date" and "Recorded on / user"?

The Payment date is the day the money left or entered the account — you enter it, or it comes from the statement line when the settlement comes from bank reconciliation. Recorded on / user is when the settlement was typed in, and by whom; upCampo fills it in on its own and it cannot be edited. In financial reports the payment date is what governs; the recording date is for auditing.

The report for a past month changed its figures. Why?

If the change showed up from October 4, 2026 onward, it is the correction of the two settlement dates. Before, several financial reports placed the amount by the day the settlement had been typed in; now they use the payment date. Where the farm pays in one month and enters it in the next, the amount moved to another month — and the right place is now the month the money moved. The year's total is the same, except at the turn from December to January. The table of which date each report uses is in the Quick Guide - Financial.

How do I divide a bill between two cost centers?

With the Split button, in the installment action row. In the window that opens, enter one line per destination with the management account, the cost center and the percentage of each; the total must come to exactly 100%. If it is a split that repeats every month, set it up in Financial > Cost split template and use Apply template.

upCampo won't let me close the split window. What is missing?

The total has to come to exactly 100% of the installment amount — that has been the rule since October 3, 2026, because a split that did not add up changed the installment amount in the DRE and in the cash flow. Look at the Split total line at the bottom of the window: if it is red, complete the lines or delete the ones you already entered. An installment with no split lines at all is also valid: in that case the installment's own management account and cost center apply.

Does the bill allocation apply to all installments?

Yes. When you click Save allocation, in the bill's Allocation tab, all installments get the same lines, and an installment created later already starts with them. The exceptions are an installment in a closed financial period, which keeps its previous allocation, and one you split afterwards with its own Split button.

Where do I say whether the document is a receipt, bill or contract?

In the header of the standalone bill, in the Document type and Document number fields. The LCDPR requires the type on every entry; without it, the tax cash book flags an issue and the file is not generated. On a bill that came from an invoice, the fields do not appear: the document is the invoice itself.

The buyer withheld all the Funrural on the first payment. How do I enter it?

Enter it all on the installment for that payment, in the Withheld by the buyer field, and nothing on the others. The rule is to follow the settlement statement for each payment: what was withheld in each one goes on its installment.