💸 Quick Guide - Financial

✅ Cost Center

A grouping that lets you organize expenses and revenues by sectors, farms, crops or activities.

📍 Menu: Financial > Cost Center

✅ Management Account

A chart of accounts that classifies the types of financial entries (Revenue, Expense, Totalizer).

📍 Menu: Financial > Management Account

✅ Bank Account

Where balances are controlled and payments and receipts are made.

📍 Menu: Financial > Bank Account

✅ Entity

Registry of suppliers, customers, carriers, agronomists, etc.

📍 Menu: Financial > Entity — it is the same screen as in the Inventory menu, which is why its article is under Inventory.

🥧 Cost split template

The percentage split the farm repeats every month, saved under a name — "Headquarters 30% / Crops 70%" — so it can be applied to an installment with one click. It splits across management account and cost center, applies to the whole company and can only be active if the total adds up to 100%. Do not confuse it with Allocation Setup in the Inventory menu, which splits costs across fields.

📄 Payment Terms

The terms negotiated with the supplier (cash, 30 days, 30/60/90). They appear on the Quotation and the Purchase Order. Once the terms' installments are set up — number, days and percentage —, choosing the terms in Generate Installments on Accounts Payable/Receivable fills in the due dates and amounts in one go.

📚 Chart of Accounts

Groups the management accounts, with their own order and names, for the management reports and the DRE (income statement).

💱 Currency and Currency Rates

Only for those who operate in a foreign currency. Currency enables the exchange fields in the rest of the system (up to three per farm); Currency Rates keeps the history of exchange rates.

🔁 Transfer Between Accounts

Money that leaves one account and goes into another — from the bank to the headquarters cash box, for example. It is neither an expense nor revenue: it only changes the balances.

🗓️ Planned Entry

A schedule of planned commitments that have not yet become bills. It does not generate installments or change balances.

✍️ Approval rules

The company's payment policy written into the system: value ranges and, in each range, the sequence of steps with the approvers for each one. At each step one approver's signature is enough, and whoever builds the batch does not approve it. This is the registry that makes payment batch approval exist — with no active range, no batch is sent.

📋 Payment batch

The installments that will be paid together, on the way between "I decided to pay" and "the money went out": you build the batch from open installments, it goes through the approval rules, generates the remittance file (Banco Inter CNAB 240, with PIX and TED) that you upload to Internet Banking and, with the bank's return file or the statement, settles what was paid. In File > Company/Crop Settings you can require that no settlement happen outside an approved batch.

🔒 Period closing

Locks the past: once closed up to a date, nothing dated earlier can be added, changed or deleted — bill, installment or transfer. It is what makes the report for a closed month show the same number six months from now. As long as no period is closed, nothing changes. The button that would change an entry in a closed period already comes disabled, with the reason in the tooltip when you hover over it.

📒 Tax cash book

The monthly review of the cash of each individual grower, in the format required by the Brazilian tax authority. It builds the book from the settlements in Accounts Payable/Receivable, with the 12 months of the year in cards, shows what each entry is missing for the tax authority and closes the month. In the LCDPR generation view, the reviewed year becomes the LCDPR file (Brazil's Digital Rural Producer Cash Book) — one per CPF per year, with version history (see LCDPR generation). It is by CPF and by month, and does not replace Period closing. What decides what counts as rural activity is the Consider for Income Tax flag on the management account.