📘 Screen: Fleet Operation Log
It is the log of machine use: which tractor, with which implement, in which field, with which operator, on which shift, how many hours and how many hectares. One record per machine, per work day — the digital version of the time sheet the shift leader used to fill out by hand at the end of the day.
This information is what closes the books on machine hours: without it, the system knows how much diesel the fleet used, but not how long it ran or over what area — and cost per hectare becomes an estimate.
📍 Location in the system
Menu: Fleet > Fleet Operation Log
🧩 Main function
Record the hours worked by each fleet unit per field, operation and shift, with the counter's start and end readings, to track machine and operator productivity.
📝 Main fields
| Field | Description |
|---|---|
| Code | The record number. |
| Date | Required. Day of the work. |
| Shift | The shift the machine ran on. |
| Activity type | The operation type, coming from Work Order/Activity Type — planting, spraying, harvest. |
| Fleet/Equipment | Required. The machine that worked. |
| Implement | The attached implement. It is only available when the chosen machine allows an implement. |
| Employee/Operator | Who operated it, coming from Employee/Operator. |
| Team | The team responsible. |
| Field | Where the machine worked, coming from the season planting. |
| Operation | The operation performed. |
| Area | Hectares worked in the period logged. |
| Start Reading and End Reading | The machine's counter at the start and at the end. The end reading must be greater than the start reading — the system does not accept the opposite. |
| Hour meter/KM | The machine's counter reading. |
| Started at / Finished at (hour:min) | Start and end time of the work. |
| Time | Calculated from the two times, in decimal hours — 7h30 becomes 7.50. |
🖥 The list
The grid shows Date, Equipment, Implement, Employee, Shift, Operation, Start Reading, End Reading and the start and end times, with a period filter (Start date from and End date to). To enter several logs in a row, use the Save + New button: it saves and opens the next one blank.
- Machine hours measured per field, operation and shift
- Productivity comparable between operators and between machines
- A basis for cost per hectare that does not depend on estimates
- Counter readings tracked day by day, which supports preventive maintenance
❓ Frequently asked questions
What is the difference between this log and the work order?
The work order is the crop work: what was applied, in which field, with which recipe. The fleet operation log is the machine's time record: how many hours it ran, with which operator, on which shift. One looks at the crop, the other at the machinery.
The system won't let me save and says the end reading is lower than the start reading.
That check is intentional: a machine counter does not run backwards. Make sure the readings were not swapped and that no digit is missing from the end reading.
The Implement field is locked. How do I unlock it?
The implement only becomes available after you choose a machine that has Allows
Implement checked on its record, in Fleet > Fleet / Facility. And the
implement itself must be registered with Is an implement.
Do I have to fill in the time by hand?
No. Enter the start and end times and the system calculates the time in decimal hours — from 7:00 to 11:30 comes out to 4.50.