📘 Screen: Employee/Operator
The Employee/Operator screen registers the people who do the work on the farm — tractor drivers, sprayer operators, helpers, mechanics. This record is what lets you register who did each activity and work out the labor cost per hour worked.
📍 Location in the system
Menu: Operations > Employee/Operator
🧩 Main function
Keep the list of people who appear for selection in day-to-day entries: execution of work orders, fueling, requisitions, maintenance work orders and checklists. This is also where you enter the hourly rate, used in activity costs.
📝 Record fields
| Field | Description |
|---|---|
| Name | Required. Name of the employee or operator. |
| Code | Internal identifier. |
| Role | What the person does (e.g., tractor driver, operator, mechanic). |
| Hourly Rate | Value of an hour of work, used to calculate labor cost. Rarely used in practice. |
| Currency | Currency of the value entered. |
| Cost center | Cost center the labor is charged to. |
| Sector | Internal grouping, useful when the farm separates teams by area. |
| Tax settings | Setting used on farms with more than one CNPJ/CPF. |
| E-mail and Phone | Contact details. |
| Integration | The person's reference code in external systems, used in the integration mapping. It can be set as required for the farm. |
| Active | Defines whether the employee is available for use. |
👁 Show in
These are checkboxes that define on which screens that person appears for selection. Each option matches the field named in it:
- Work Order/Activity
- Fueling
- Requisition
- Maintenance WO
- Checklist
Checking only where the person actually works keeps lists short and reduces selection errors — a mechanic, for example, usually matters on the maintenance work order, but not on the agricultural work order.
- You can record who carried out each activity, not just that it was done
- Labor cost goes into the activity's cost, based on the hourly rate
- Each screen shows only the people that make sense for it
- Crews are put together in the Team, which groups these employees
❓ Frequently asked questions
The employee doesn't appear for selection on the work order. Why?
Check two things in the record: whether they are Active and whether, under Show in, the Work Order/Activity option is checked. The same goes for Fueling, Requisition, Maintenance WO and Checklist — each screen depends on its own checkbox.
How does labor cost get into the activity?
Through the employee's Hourly Rate field, together with the currency entered. When you record the execution of the activity with that person, the hourly rate is used to calculate the cost.
I can't delete an employee. What should I do?
When the record has already been used in an entry, the system doesn't allow deleting it — that would lose the history. In that case, uncheck the Active field: the person no longer appears in the lists, but the old records stay intact.
The system is requiring the Integration field. Why?
Because filling in the Reference/Integration ID can be set as required for that farm. It is a farm setting, not the record's default behavior.
What is the difference between Employee and Team?
The employee is the person; the team is the work group, which brings employees and machines together under one person in charge. On the work order, the header takes the team, and the execution records who actually worked.