📘 Screen: Work Order/Activity

The work order is the document that records a field operation: in which fields it was done, with which products, with which machine, and by which employee. In upCampo, it is through the work order that the input leaves inventory and that the cost reaches the field and the season — an application with no work order entered happened in the crop, but does not exist in the system.

A work order covers everything from scheduling to execution: it opens with what you plan to do and closes with the area actually executed. That final area is what recalculates how much product went out and how much it cost — and it is where the season's cost per hectare comes from.

Before entering the first work order, the area's setups need to be ready — see the Operations Quick Guide.

📍 Location in the system

Menu: Operations > Work Order/Activity

🧩 Main function

Record each activity carried out in the crop, separating what was planned from what was executed, and linking the activity to the fields, products, equipment, and people involved.

🖥 The list

The screen opens on a list with the work orders for the period. This is where you follow the progress of the season's activities.

View modes

At the top there are three modes, chosen in the View field:

• Standard — the list as a grid, with all columns and filters
• Calendar — the work orders spread across the dates
• Dashboard — an indicators view

List buttons

Automated operations

This is the menu that saves you from repeating the same work order by order:

• Generate several work orders (individual) — creates several work orders at once
• Add products to several work orders (batch) — adds the same products to a set of work orders
• Apply agronomic prescription to several work orders — links a prescription to several work orders
• Change several work orders at once — batch editing

Filters

Next to the filters are the totals for what is being shown: Area, Executed area, and the number of work orders.

Planned Date colors

The planned date appears in color, flagging each work order's situation without opening it:

Columns

The grid shows Code, Activity type, Planned Date, Notification, Completion Date, Field(s), Short ID (Subtype), Team, Products, Total Area (ha), Exec. area, and % Executed. Short ID is the short identification, and Exec. area is the area already executed.

From the grid's options menu you can add or remove columns — for example Approval, Responsible, and Equipment, which are not shown by default. Each column also has a filter field right below its title.

🧾 The work order header

Buttons

When the work order is finished, the editing buttons are disabled — you need to use RE-OPEN before editing.

Actions depend on permissions. Saving, deleting, finishing, and reopening are controlled per user. In practice, most teams allow only add and change for day-to-day operators, leaving finish and reopen to a few people — precisely because finishing locks the record. If a button appears grayed out, the most likely reason is a missing permission.

Fields

Header tabs

• Crop protection spraying — application parameters and conditions, filled in with the activity type's defaults
• Weather Info — weather conditions during the application, together with the Crop protection spraying tab
• Users — users linked to the work order
• Checklists — the work order's checklists
• Internal Info — internal control information

Creating a work order, step by step

1. In the list, click New. The header opens empty, and the Code is generated automatically.
2. Open the Activity type field and choose the type. It defines the work order's behavior: when you choose a crop protection spraying, for example, the Crop protection spraying tab appears in the header.
3. Fill in the Planned Date and choose the Execution Team.
4. Click 1 - Save to save the header and continue through the detail tabs, in numbered order.

🗂 The detail tabs

Below the header there are four numbered tabs, which follow the natural order of data entry.

1 - Field

Where the work was done. You enter Sector, Field, Area, and Variety/Cultivar. The list shows Field, Sector, Crop, Variety/Cultivar, Area, Executed Area, and Season.

Which fields are available to choose: only those that meet all three conditions at the same time:

• they are in Season Planting
• they are active
• their harvest has not been finished yet

That's why a newly set-up field doesn't appear until it is linked to the planting, and why fields already harvested drop off the list.

Besides adding them one by one, the tab offers:

• Import Several — brings in several fields at once
• Import another Work Order — copies the fields from an existing work order
• Delete All — clears the list
• View Costs — shows the costs by field

2 - Product & Service

What was applied. The main fields are:

There is also the Advanced product selection and the collapsible sections Volume 1 - Spray Mix and Users. The Import button is the way to bring in the items of an Agronomic Treatment.

Besides the product and the lot, the product list shows the rate, the total quantity, the storage location, the spray volume, the tank volume and capacity, the hectares per tank, and the unit and total amounts.

How upCampo calculates quantity and cost

You enter the rate per hectare; the system builds the rest from the area of the work order's fields.

A soybean burndown on 120 ha, at 2.5 L/ha of a product costing R$ 18.50 per liter:

How the cost is split across the work order's fields

A work order is almost never for a single field. The product is entered once, for the whole work order, and the system allocates by area: each field gets the share of the total that matches its portion of the work order's area.

Two fields, one of 300 ha and another of 150 ha, at 2.5 L/ha of a product costing R$ 18.50:

Notice that the cost per hectare comes out the same for both — the rate is the same, and the allocation is exactly what ensures that. What changes is how much each field carries of the total: the 300 ha field accounts for two-thirds of the bill for that application.

This allocation is what makes the cost appear by field in Season Planting and in the season's cost reports. The View cost split button, described below, shows exactly this calculation for the open work order.

Suggested rate and checks

If the product has the Rate x Farm x Crop tab filled in in its setup, the system takes it into account when you choose the product on the work order: it suggests the rate defined for that farm and crop.

Besides the rate, the limits set up there are checked and the result appears in the Check field:

• maximum number of applications
• minimum interval in days between applications
• minimum and maximum rate

This is what prevents applying above the recommendation or repeating the application before the planned interval — without relying on whoever enters the data to remember the label.

View cost split

Opens the Product split window, which shows how the cost is distributed: field, variety, field area, final area, product, cost, cost per hectare, and quantity.

What it shows depends on where you are: with no field or product selected, it shows everything; with a product or a field in focus, it shows only the item in focus.

The Force change of modification date and Edit Reference/Integration ID buttons serve farms that exchange data with other systems — they only make sense when an integration is in use.

Spray volume and spray mix type

The Volume 1 - Spray Mix section is where the system calculates the spray mix. The Spray Mix Type field defines how it is calculated, and each option asks for different data:

How upCampo calculates tank by tank

In tank by tank, you enter the tank's Max capacity (L) and the Spray volume (liters of spray mix per hectare). The Tank capacity (L) starts equal to the maximum and can be adjusted. From there, the system does the math with the product's Total Area (ha) and the Total Qty Out of Inventory (rate × area):

Illustrative example — the same 120 ha at 2.5 L/ha (300 L of product), with a 3,000 L sprayer and a spray volume of 80 L/ha:

The Usage instructions are written automatically from these numbers, separating the full tanks from the last one, which takes only what's left: "3 tank (37.5 ha) with 93.75 of the product and 1 tank (7.5 ha) with 18.75 of the product." The 7.5 ha are the 0.2 × 37.5 ha fraction, and the 18.75 L are what's missing to reach the 300 L (300 − 3 × 93.75).

Changed the rate, the total quantity, the spray volume, or the tank capacity? The calculation is redone right away. If you type the Number of tanks by hand, the system recalculates only the product quantity per tank (total ÷ tanks). Volume 2 and Volume 3 (the + Volume button) do the same calculation, each with its own spray volume and tank, over the same area and the same total product quantity.

Rounding (in tank by tank)

In the example above the calculation gave 3.2 tanks — and nobody mixes 0.2 of a tank. The Round button adjusts the numbers to values that work in the field. The options are:

Single mix and Volume (backpack sprayer)

In Single mix, there is just one calculation and it doesn't change the product quantity:

In Volume, designed for backpack sprayers, the rate comes from the label — which is usually given as "so many ml per so many liters of water" — and is converted to the size of your sprayer:

Illustrative example: the label calls for 50 ml per 10 L of water, the sprayer holds 20 L, and there will be 15 loads. The Calculated Rate is 20 × 50 ÷ 10 = 100 ml per load; the Final Quantity, 100 × 15 = 1,500 ml; and, with the Inventory Output Unit set to Liters or Kilos, 1.5 L leave inventory. The work order's rate per hectare is recalculated from that total (total ÷ area). If the number of sprayer loads is not filled in, the calculation assumes one load.

The + Volume button adds another spray volume to the product.

3 - Fleet & Employee/Operator

Optional. The screen itself warns: when you specify one or more fleet units here, the execution will only offer the fleet units listed in this tab — this is how you restrict what the operator can choose later.

The fields are Fleet/Equipment, Average consumption, Implement, Employee/Operator, and Classification/Fleet equipment type. The list also shows the Fuel Cost.

To speed things up, there are Import Several - Employee/Operator and Import Several - Equipment.

4 - Execution

What actually happened. This tab turns the planned into the actual:

The list records the user who added and the user who changed each entry.

When the activity type has a Checklist Template associated with it, the Fill in Checklist button appears when entering the execution. In the grid, a column flags the status by color: green when the checklist has been answered and red when it is still missing. Answered checklists are kept in Completed Checklists.

5 - Integration - Execution

This tab only exists when the farm has the John Deere integration. While tab 4 - Execution records the area of the whole operation — with a generic integration fleet unit, not the machine that did the work —, here you see the detail: one row per machine per day.

Above the list, a label totals the Area and the Qty of rows shown. The bar buttons: Reload, Delete, Open Operation in JD (opens the operation inside the Operations Center, to check the number at the source), Force new Integration — with or without typing the operation code — and Problem - Integration, which opens the Integration Problems screen without leaving the work order.

📦 How inventory is deducted

There are three ways to deduct the work order's products from inventory, and the farm chooses the one that fits its routine:

1. At entry — by entering the storage location right in the Product & Service tab. The deduction happens immediately.
2. At finishing — by entering the storage location in the finishing window, or correcting there any difference between what was planned and what actually went out.
3. On its own screen — in Crop Work Order Inventory Deduction, designed for the warehouse keeper to deduct work orders without having to open each one.

Which way applies on your farm is not up to whoever enters the data: it is a setting, made in the customizations under File > Company/Crop Settings. There you define whether the storage location becomes required when entering the product or when finishing the work order.

In the list, the Inventory filter (All / Pending / Posted) shows where each work order stands.

🔒 Finishing the work order

Finishing is more than closing: it is the moment the work order is checked and inventory is settled. When you click Finish, a confirmation window opens with:

The window also lists, product by product, the rate and the actual rate, the quantity and the actual quantity, the lot, the storage location, the available balance, and the amounts — so you can check everything before confirming.

Once finished, the work order is locked; to change it you need to use RE-OPEN. Keep in mind that the cost does not depend on finishing: it is already counted before.

🔧 Approving and notifying

• Approve — approval step, which only exists when it is enabled in the company settings.
• Notification — sends to the WhatsApp number set up in the team the alert that the work order was created.

📱 The work order in the app

The same work orders appear in the upCampo app (in the store, "Pragueiro - upCampo"), which is where the field team checks what needs to be done and enters what they executed. Some field names are abbreviated on the phone — Activ. Type/Work Order, short identif., Exec. Area —, but they are the same fields as in the web portal.

List and open work order

The list has filters for Status, Sector, Field, Type, Short ID, Team, and Fleet and, right below, the number of work orders, the pending area, and the total area. Each card shows the code, the type, the fields, the team, the status, and the percentage executed. Tapping the card opens the work order with the header in read-only mode — the fields are locked, and the EDIT, PRINT, and FINISH buttons are at the top.

Work order tabs

Below the header there are four tabs: EXECUTION (what has already been entered, with date, field, and area, and the ADD EXEC. button), FIELD (the work order's fields and the area of each), PRODUCTS (rate, total quantity, and the per-tank calculation for each spray volume), and FLEET & EMPL. (the work order's machines and operators).

Entering an execution

1. On the EXECUTION tab, tap ADD EXEC.
2. Choose the Fleet/Equipment, the Implement, the Operator/Employee, and the Field — each field opens a list to choose from.
3. Check the Exec. Area (ha) and enter the hours, the spray volume used, and the entry type (Core activity, Support, Preparation, or Note).
4. Tap SAVE.

Tapping Field opens the list of the work order's fields so you can mark which one the execution was done in, with the SELECT ALL and NONE buttons, the Sector filter, the total area marked, and the CONFIRM button.

❓ Frequently asked questions