📘 Screen: Series
The series is the numbering "track" for the branch's invoices. Every invoice has a number and a series: series 1 might be for sales invoices, series 2 for shipments, and each one runs its own sequence — invoice 1,250 of series 1 has nothing to do with invoice 1,250 of series 2. Many farms work with a single series, simply called "1".
This record is used for issuing electronic invoices (NF-e, the Brazilian electronic invoice). The series is asked for — and is required — on the NF-e Transmission screen; the regular Inventory Movement does not show this field.
📍 Location in the system
Menu: Basic > Series
🧩 Main function
Register the invoice series used by the branch, so NF-e Transmission knows which sequence to number the invoice being issued in.
📝 Main fields
| Field | Description |
|---|---|
| Name/Description | Required. What the series is called day to day. It is the text offered for selection in NF-e Transmission — if you have only one series, you usually just call it "1"; if you have more than one, it helps to use "Series 1 - Sales", "Series 2 - Shipments". |
| Code | The series number as it is printed on the invoice: 1, 2,
4. |
| Last number | A record of the number where that series stopped. It is for information only — the number proposed when issuing is set by the last invoice already issued (see below). |
| Active | Uncheck it to remove the series from the NF-e Transmission list without deleting the invoices already issued in it. |
The list shows Description, Code, Last number and Active, with search on each column.
🔢 How the invoice number is proposed
In NF-e Transmission, as soon as you choose the series the system fills in the number on its own: it looks for the highest number already issued in that series, for that branch, and proposes the next one. For the first invoice of a series, the proposal is 1.
The proposed number can be edited. So if the farm is coming from another system and needs to continue from a specific number, the place to set that is the first invoice issued in the series — from then on the sequence continues on its own. Only the active series of the company you are in are offered.
- Each type of invoice runs in its own sequence, without overlapping
- The invoice number comes pre-filled in the transmission, without anyone checking the invoice book
- There is no risk of repeating a number within the same series
❓ Frequently asked questions
How many invoice series do I need?
It depends on how the accountant organizes invoicing. Many farms work with a single series; those that separate sales from shipments usually use two or three. Don't create series just because: each one is one more sequence to keep track of.
I started issuing through the system partway through my invoice numbering. How do I continue the sequence?
On the first invoice issued in that series, delete the proposed number and type the correct number. From then on the system continues on its own, always adding 1 to the highest number already issued in that series for the branch. Changing the Last number field in the record does not change the proposed number.
Where is the series chosen when issuing?
In the header of NF-e Transmission, together with the nature of operation, and it is required there. The regular Inventory Movement, which only records inventory inflows and outflows, does not ask for a series.