📘 Screen: Fleet / Facility
This is the record for every machine, implement and structure on the farm: the John Deere tractor in field 12, the combine, the self-propelled sprayer, the grain cart, the truck that hauls the cotton, the pivot generator, the shed. Everything that will be fueled, maintained, entered on a work order or have its cost tracked starts here.
It is the module's most central record: fueling points to a fleet unit, the maintenance work order points to a fleet unit, the maintenance plan is tied to a fleet unit, and the work order's cost per hectare goes through it.
📍 Location in the system
Menu: Fleet > Fleet / Facility
🧩 Main function
Register machines, implements and facilities with their manufacturer data, documentation and counter (hour meter or odometer) — and define which screens of the system each one appears on.
🖥 The list
The top has New, Reload, View Costs, Change several and the Reports ▼ menu, with an Owned / Third-party / All filter. The grid lists Code, Description, Model, Type, Plate, Classification, Third party, Cost Center, Active, Allows Implement, Is an implement, Brand, Year, Mfr. ID and Reference/Integration ID, each column with its own search. The Mfr. ID column is clickable: it opens the machine in the John Deere Operations Center.
Change several takes care of the repetitive work of setup: it changes the cost center, the classification, the tank capacity, the hour meter limit, the brand, the model or the average consumption of several fleet units at once. The system itself asks you to make the selection unit by unit, not "all at once".
🔀 Type: what is being registered
| Type | What it is |
|---|---|
| Fleet | A machine that moves: tractor, combine, sprayer, truck. |
| Equipment | Equipment that is not a vehicle — pump, engine, generator. |
| Facility | A farm structure: shed, headquarters, silo, fence, corral. |
| Other | Whatever does not fit the categories above. |
📝 Header fields
| Field | Description |
|---|---|
| Description | Required. The name the machine goes by on the farm — "Tractor 7215 – 04", "Combine S780". |
| Classification/Fleet equipment type | Required. The machine's group, coming from Fleet Classification. |
| Code | Internal number, usually the number painted on the machine. |
| Active | Uncheck it when the machine leaves the fleet; its history remains. |
| Is an implement | Marks the planter, the disc harrow, the pull-type sprayer — what is pulled, not what pulls. |
| Allows Implement | Marks what pulls: tractor, self-propelled machine. It is what unlocks choosing the implement on the work order. |
| Cost Center | Where the machine's cost goes. |
| Reference/Integration ID | The fleet unit's code in the external system, when there is a telematics integration. |
| Notes | Anything else that needs to be recorded about the asset. |
🏭 Manufacturer Data
| Field | Description |
|---|---|
| Brand and Model | The machine's manufacturer and model. |
| Year | Year of manufacture. |
| Chassis | Chassis/serial number. |
| Power (HP) | Engine power. |
| Swath width (m or ft) | Working width — sprayer boom, combine header, planter width. |
| Height (m) | Flight height, for aerial application. |
| Manufacturer ID | The machine's ID in the manufacturer's system. It is what the John Deere integration uses to tie the Operations Center machine to the upCampo fleet unit. |
📄 Documentation data
Plate, State, RNTRC and RENAVAM — what an on-road machine needs to have (Brazilian vehicle registrations). This block feeds the transport documents, such as the MDF-e.
The driver is also set here: chosen from a record in Registered driver or typed directly in Driver (name only), for an occasional trucker.
⛽ Fueling
The block starts with a single checkbox — Show in Fueling. The other fields only appear once it is checked, because they only make sense for a machine that gets fueled.
| Field | Description |
|---|---|
| Show in Fueling | Makes the machine appear on the Fueling screen. Without it, the fuel attendant cannot find the fleet unit. |
| Has hour meter | Check it when the machine has a counter. It is what unlocks choosing the counter type. |
| Counter type | Hour meter (hours) for tractors and combines, Odometer (KM) for trucks and light vehicles. |
| Tank capacity | Tank size in liters. The system warns when a fueling entry exceeds this capacity. |
| Average consumption | The machine's reference consumption. |
| Hour meter limit | Maximum acceptable hour meter difference between two fuelings. Beyond that, the system warns you — it is what catches typing errors. |
| Show add. reading on WO | Shows the additional reading on the work order. |
👥 Owner / Third party
Check Third party when the machine does not belong to the farm and enter the Third-party Entity (the contractor, coming from Entity). This checkbox is what feeds the Owned / Third-party / All filter in the list.
👁 Show in
This block controls which screens the fleet unit appears on — it is what keeps each list short and prevents picking the wrong one:
| Option | Where the fleet unit starts appearing |
|---|---|
| Show in Work Order | On the Work Order. |
| Show in Maintenance WO | On the Maintenance Work Order. |
| Show in Requisition | On the Requisition. |
| Show in Checklist | On the Checklists. |
| Show in Harvest Ticket / Outbound Ticket / Standalone Ticket | On the matching load tickets. |
| Show in collection | On the bale collection. |
The same block holds the three dashboard checkboxes — Show in hectares worked dashboard, consumption and cost — which decide whether that machine is included in the comparison charts.
🗂 Additional tabs
Right below the notes, the screen shows the machine's Last Hour Meter — the most recent reading that came in through fueling. Then come the tabs:
| Tab | What it is for |
|---|---|
| Components | The machine's parts and measurements — Type, Description/Code and Quantity. It is the "parts sheet": "FILTRO DE OLEO MOTOR" (engine oil filter) with each manufacturer's equivalent codes, "OLEO DO MOTOR — 15W40 — 9,0" (engine oil), tire size, belt. Whoever does the buying no longer needs to open the manual. The Import button copies the whole list from another identical fleet unit. |
| Maintenance plans | This fleet unit's preventive plans, with Type, Last occurrence (the reading at the last execution), Recurrence, Anticipate, Next will be at, Last Hour Meter and the Remaining indicator. You can add a plan right here, with the New button; the screen itself recommends using Fleet x Maintenance Plans for advanced use. The plans themselves come from Maintenance plans. |
| Maintenance Work Order | The machine's order history: Date, Code, Type, Description, Hour meter/KM, Generator hrs/KM and Status as a colored tag. |
| Fueling | The fuelings in the chosen period — Number, Date, Storage location/station, Consumption, Hour meter/KM, Liters and amounts. |
| Product & Service | What the machine consumed in a period: Date, Product & Service, Type, Number/Description/Entity, Hour meter, Quantity and amounts. |
| QR code | Generates the machine's QR code, with the Save QR (to print and stick in the cab) and Open QR buttons. Scanned with a phone, it opens the maintenance work order for that fleet unit directly — the operator records the problem on the spot, without looking for the machine in a list. |
| File | The asset's attachments: invoice, manual, photo, document. |
The Fueling and Product & Service tabs have Start Date and End Date filters with an Update button — by default they show the last few months, not the whole history.
🔗 John Deere integration
When the farm uses the integration, the Manufacturer Data block has the button to open the Operations Center and to import the machine by Manufacturer ID/chassis — the same machine can be reached from the Mfr. ID column in the list. That pairing is what brings the hour meter and the operation in from outside without retyping.
- Each machine has its counter, tank and limit defined — and fueling starts flagging typing errors
- Each screen shows only the machines that make sense on it
- Cost, consumption and hectares are tracked per machine and per group
- Preventive maintenance has something to build on
- The parts sheet stays with the machine: filter, oil and sizes when it is time to buy
- The QR stuck on the machine opens its maintenance work order
❓ Frequently asked questions
I registered the tractor and it does not show up in fueling. Why?
Show in Fueling needs to be checked on the machine record, in
Fleet > Fleet / Facility, in the Fueling block. That checkbox is what puts the fleet unit
on the list in the fueling screen.
How do I register the planter, which has no engine?
Register it normally with the "Fleet" type and check Is an implement. Machines that pull implements (tractors, self-propelled machines) need Allows Implement checked so the planter can be chosen together with them on the work order.
The truck tracks mileage, not hours. How do I record it?
Check "Has hour meter" and choose the Odometer (KM) counter type. From then on the system treats the machine's readings in kilometers, both in fueling and in the maintenance plans.
How do I register a rented or third-party machine?
In the Owner/Third party block, check Third party and enter the contractor's entity. The fleet list has an Owned / Third-party / All filter, which lets you separate what belongs to the farm from what is contracted.
I need to change the cost center of thirty machines. Can I do it all at once?
Yes: use the Change several button in the list. It changes cost center, classification, tank capacity, hour meter limit, brand, model or average consumption for the selected fleet units. Select machine by machine, as the system itself instructs.
What is the machine's QR code for?
The QR code points to opening a maintenance work order for that fleet unit. Printed and stuck on the machine, it lets whoever is in the field point their phone and record the problem on the right order, without looking for the machine in a list.
The system complained that the hour meter is far above the previous one. What do I do?
That warning comes from the Hour meter limit field on the fleet record: it sets the maximum acceptable difference between two fuelings. Check whether the reading was typed correctly; if the machine really ran all those hours, adjust the limit on the record.
Where do I write down the filter and oil codes for each machine?
In the Components tab of the fleet record. Each row has a type ("FILTRO DE OLEO MOTOR"), a description/code — where each manufacturer's equivalents fit — and a quantity, such as the 9 liters of 15W40 engine oil. On a new machine, the Import button copies the whole sheet from another identical fleet unit.
Where does the "Last Hour Meter" shown on the screen come from?
From the most recent reading recorded for the machine, usually the one from the last fueling. It is the same number the Fleet x Maintenance Plans screen uses to calculate how much is left until the next service.